Submission

Manuscript Submission

Manuscripts must be submitted to Revista Cadernos ESP exclusively through the journal’s electronic submission system. Before starting the submission process, authors must carefully read the instructions below, use the official template, and attach all required documents.

Submission implies that the authors agree with the Editorial Policy, the Peer Review Process, the journal’s ethical standards, and the publication conditions.

Summary

Documents for submission
Thematic areas
Manuscript categories
Manuscript structure
Title
Abstract
Keywords
Author identification
Illustrations, tables, charts, and graphs
References
Ethical aspects
Registration of clinical trials and systematic reviews
Authorship, responsibility, and mandatory declarations
Conflicts of interest and funding
Open science, preprints, and research data
Reporting guidelines
Similarity check
Submission checklist
Submission through the system
Fees
Updating of the instructions

Documents for Submission

Before starting the submission process, authors must prepare the following documents:

  • Manuscript with author identification;
  • Manuscript without author identification, for double-blind review;
  • Declaration of Authorship, Responsibility, Copyright, Manuscript Origin, and Use of Artificial Intelligence;
  • Conflict of Interest Declaration;
  • Approval opinion from the Research Ethics Committee, when applicable;
  • Supplementary materials, when applicable.

Files available for submission:

Thematic Areas

Manuscripts must be linked to one of the following thematic areas:

  • Education;
  • Public Health/Collective Health;
  • Technologies and Innovation.

Manuscript Categories

The journal accepts manuscripts in Portuguese, English, or Spanish, in the following categories:

Original Articles

Original studies that provide relevant contributions to Public Health/Collective Health and its interfaces. This category includes randomized clinical trials, observational studies, experimental or quasi-experimental studies, ecological studies, evaluations of programs and public policies, among others.

Limit: up to 5,000 words, excluding references.
References: up to 30.
Structure: Abstract, Introduction, Methods, Results, Discussion, Conclusion/Final Considerations, and References.

Review Articles

Systematic reviews, reviews with or without meta-analysis, integrative reviews, and scoping reviews. When applicable, protocols must be registered on recognized platforms, such as PROSPERO or similar platforms, and follow appropriate EQUATOR Network guidelines.

Limit: up to 7,000 words, excluding references.
References: up to 50.
Structure: Abstract, Introduction, Methods, Results, Discussion, Conclusion/Final Considerations, and References.

Reflection Articles

Theoretical, conceptual, or critical texts on topics relevant to Public Health/Collective Health or related fields.

Limit: up to 3,000 words, excluding references.
References: up to 10.

Experience Reports, Updates, and/or Technological Innovation

Analytical descriptions of practices, interventions, institutional experiences, or technological innovations in the health field.

Limit: up to 3,000 words, excluding references.
References: up to 10.

Brief Communications

Short texts intended to disseminate preliminary results or relevant findings from studies of limited scope.

Limit: up to 1,100 words, excluding references.
References: up to 10.

Clinical Images and Photographs

Submissions with images, photographs, or visual records accompanied by a description and analysis related to the health field.

Abstract: up to 300 words.
Images: up to five, in high resolution.
References: up to 3.

Letter to the Editor

Brief text on a topic relevant to the journal’s scope or a well-founded comment on a published article.

Author’s Reply

Response or reply to editorial comments or statements related to a published article.

Limit: up to 250 words.

Manuscript Structure

The manuscript must follow the journal’s official template and include, according to the submission category:

  • title in Portuguese, English, and Spanish;
  • abstract in Portuguese, English, and Spanish;
  • keywords in Portuguese, English, and Spanish;
  • main text organized according to the manuscript type;
  • references in Vancouver style;
  • mandatory declarations, when applicable.

Title

The title must be clear, concise, and informative, presented in the main language of the manuscript and also in English and Spanish.

Abstract

The abstract must objectively present the main elements of the study and be structured with the following items, highlighted in bold:

Introduction: brief contextualization of the topic or research problem.
Objective: main purpose of the study.
Methods: study design, setting, population/sample, procedures, and analysis, when applicable.
Results: main findings of the study.
Conclusion: synthesis of the main contributions and implications of the results.

The abstract must be presented in Portuguese, English, and Spanish, with up to 150 words in each language, except for specific categories provided for in the journal’s guidelines.

Keywords

Authors must provide 3 to 5 keywords, in Portuguese, English, and Spanish.

Keywords must be mandatorily selected from the Health Sciences Descriptors (DeCS/MeSH), available at:
https://decs.bvsalud.org/

Keywords must be presented after the abstract and separated by semicolons.

Author Identification

All authors must provide:

  • full name;
  • complete institutional affiliation;
  • city, state, and country;
  • e-mail;
  • ORCID;
  • indication of the corresponding author.

ORCID is mandatory for all authors.

All authors must be registered on the Revista Cadernos ESP submission platform. Submissions with unregistered authors or incomplete author registration may be returned to the authors or rejected during the initial stage.

Illustrations, Tables, Charts, and Graphs

Illustrations include figures, photographs, graphs, tables, charts, and other visual elements used to complement the presentation of results or discussion.

Illustrations must be cited in the text, numbered consecutively, and presented with a title and source.

Images, Figures, Photographs, and Graphs

  • Images must be submitted in high resolution, with 300 dpi, in PDF format, with a minimum width of 8 cm, in files separate from the text.
  • Each illustration, including photographs, graphs, and other images, must be submitted individually as a high-resolution .pdf file.
  • For each image, the title must be provided above the illustration.
  • The source must be indicated below the image, specifying whether it is authored by the authors or based on third-party data.
  • The source note must be in Times New Roman, size 12.

Tables and Charts

  • Tables and charts must be included in the manuscript in editable format.
  • They must contain a title above and a source below.
  • Authors are advised to follow IBGE standards for tabular presentation, when applicable.

Typographic Standard

Text inserted in figures, charts, and tables must follow the same typographic standard as the article:

  • Times New Roman font;
  • size 12;
  • single spacing.

References

References must follow the Vancouver style, according to the recommendations of the International Committee of Medical Journal Editors (ICMJE).

Citations must be numbered consecutively according to the order in which they appear in the text and indicated by superscript Arabic numerals.

The final reference list must include only references cited in the manuscript. Authors are advised to include the DOI whenever available.

It is mandatory to cite at least one article published in Revista Cadernos ESP, provided that it is relevant to the topic, object of study, or discussion presented in the manuscript.

Examples

Journal article

Patrício VC, Moreira FJF, Abreu LDP, Chaves MD. Doenças alimentares: relação vigilância sanitária-epidemiologia. Cadernos ESP. 2019;13(2):94-108.

Journal article with more than six authors

Author AA, Author BB, Author CC, Author DD, Author EE, Author FF, et al. Article title. Abbreviated Journal Title. Year;volume(issue):initial page-final page.

Article with DOI

Author AA, Author BB, Author CC, Author DD, Author EE, Author FF, et al. Article title. Abbreviated Journal Title. Year;volume(issue):eLocator. doi:xxxxx.

Book

Tortora GJ, Derrickson B. Corpo humano: fundamentos de anatomia e fisiologia. 8. ed. Porto Alegre: Artmed; 2012.

Book chapter

Marinho AMP, Carneiro FF, Almeida VE. Dimensão socioambiental em área de agronegócio. In: Rigotto R, organizadora. Agrotóxicos, trabalho e saúde. Fortaleza: Edições UFC; 2011. p. 166-214.

Institutional document

Ministry of Health (BR). Document title. Brasília: Ministry of Health; year.

Dissertation or thesis

Moreira FJF. Entre o ser e o fazer: formação técnica em vigilância em saúde no estado do Ceará [dissertation]. Rio de Janeiro: Fundação Oswaldo Cruz; 2016.

Legal document

Brasil. Lei n. 8.080, de 19 de setembro de 1990. Dispõe sobre as condições para a promoção, proteção e recuperação da saúde. Diário Oficial da União. 1990 set 20.

Notes

  • When there are more than six authors, list the first six followed by et al.
  • Journal titles should preferably be presented in abbreviated form, according to recognized bibliographic databases.
  • References to online documents must include access date and electronic address when there is no DOI.
  • References must be carefully reviewed by the authors for accuracy, completeness, and standardization.

Ethical Aspects

Research involving human beings must comply with current ethical standards, especially CNS Resolutions No. 466/2012 and No. 510/2016.

When the research involves, directly or indirectly, human beings, it is mandatory to attach, at the time of submission, the approval opinion from the Research Ethics Committee (REC).

This requirement applies, among other cases, to studies involving:

  • direct participation of individuals in interviews, questionnaires, focus groups, tests, interventions, or procedures;
  • collection or analysis of personal, sensitive, or identifiable data;
  • use of medical records, clinical forms, institutional databases, or health information systems;
  • use of images, audio, video, or any information that may identify participants;
  • use of human biological material;
  • clinical studies, trials involving human beings, or interventions in health services.

Information on ethical approval must appear in the Methods section of the manuscript, including the name of the Research Ethics Committee, the approval number, and, when applicable, the CAAE number.

In cases where the study is exempt from ethical review, authors must provide justification in the manuscript and attach supporting documentation, when available.

Animal studies must comply with current legislation and applicable ethical guidelines, and must present approval from the competent committee or commission, when required.

Registration of Clinical Trials and Systematic Reviews

Clinical trials must be registered on recognized platforms, such as ICTRP/WHO, ReBEC, or equivalent platforms.

The registration number must be provided at the end of the abstract and in the Methods section.

Systematic reviews must present prospective registration on recognized platforms, such as PROSPERO or equivalent platforms, when applicable.

Authorship, Responsibility, and Mandatory Declarations

Authors must ensure that the manuscript is original, unpublished, and not under simultaneous review by another journal.

The journal adopts ICMJE authorship criteria. All authors must have made substantial contributions to the work, approved the final version, and assumed public responsibility for the content.

Individual contributions must be reported according to the CRediT Taxonomy.

At the time of submission, authors must attach the Declaration of Authorship, Responsibility, Copyright, Manuscript Origin, and Use of Artificial Intelligence, duly completed and signed.

In this declaration, authors must report:

  • whether the manuscript is original or derived from previous academic work, such as an undergraduate thesis, residency final paper, master’s dissertation, or doctoral thesis;
  • when the manuscript is derived from previous academic work, the reference to the repository or original source;
  • whether artificial intelligence tools were used in any stage of manuscript preparation;
  • when AI was used, the tool used, its purpose, the manuscript sections involved, and the authors’ responsibility for the content;
  • assurance that no sensitive personal data, identifiable data, confidential information, or content protected by confidentiality was entered into AI tools without authorization.

Artificial intelligence tools cannot be recognized as authors. Full responsibility for the manuscript content lies with the authors.

Conflicts of Interest and Funding

Authors must declare the existence or absence of conflicts of interest.

They must also report funding sources, scholarships, grants, or institutional support related to the study.

Open Science, Preprints, and Research Data

The journal accepts manuscripts previously deposited on recognized preprint servers, provided that this condition is reported at the time of submission, with the name of the server and DOI or persistent identifier, when available.

The journal encourages the sharing of data, code, instruments, supplementary materials, and other research-related resources in reliable repositories, preferably with a persistent identifier, such as a DOI.

When data cannot be made available, authors must justify the restriction in the manuscript.

Supplementary materials must be cited in the text and submitted as additional files.

Reporting Guidelines

The journal recommends the adoption of international EQUATOR Network guidelines according to study type, including, when applicable:

  • CONSORT, for randomized clinical trials;
  • STROBE, for observational studies;
  • STARD or TRIPOD, for diagnostic/prognostic studies;
  • PRISMA or MOOSE, for systematic reviews and meta-analyses;
  • PRISMA-ScR, for scoping reviews;
  • SPIRIT or PRISMA-P, for study protocols;
  • CARE, for case reports;
  • AGREE or RIGHT, for clinical practice guidelines/protocols;
  • COREQ or SRQR, for qualitative studies;
  • ARRIVE, for animal studies;
  • SQUIRE, for quality improvement studies;
  • CHEERS, for economic evaluations.

Similarity Check

Manuscripts submitted to Revista Cadernos ESP are analyzed using iThenticate software for textual similarity checking.

The analysis considers both quantitative and qualitative aspects, and the editorial team is responsible for assessing the manuscript’s suitability and deciding whether to continue the editorial process, request adjustments from the authors, or reject the submission.

Submission Checklist

Before completing the submission, authors must ensure that all items below have been addressed.

1. Originality and general suitability

✅ The manuscript is original and unpublished.
✅ The text is not under simultaneous submission to another journal.
✅ The file follows the journal’s official template.
✅ Versions with and without author identification have been attached.

2. Author identification

✅ All authors have ORCID.
✅ All authors are registered on the journal’s submission platform.
✅ Institutional affiliations are complete.

3. Structure, references, and descriptors

✅ References follow Vancouver style.
✅ Keywords were mandatorily selected from DeCS/MeSH.
✅ At least one article from Revista Cadernos ESP was cited, when relevant to the topic.

4. Figures, images, tables, and charts

✅ Images, figures, graphs, tables, and charts comply with the journal’s requirements for resolution, format, identification, source, and typographic standard.

5. Mandatory documents

✅ The Declaration of Authorship, Responsibility, Copyright, Manuscript Origin, and Use of Artificial Intelligence has been attached.
✅ The Conflict of Interest Declaration has been attached.
✅ The approval opinion from the Research Ethics Committee has been attached when the research involves human beings, medical records, identifiable data, images, biological material, information systems, interventions, or clinical trials.

6. Manuscript origin and use of artificial intelligence

✅ The manuscript origin has been declared, indicating whether the text is original or derived from an undergraduate thesis, residency final paper, dissertation, thesis, or other academic work.
✅ When the manuscript is derived from previous academic work, the reference to the repository or original source has been provided.
✅ The use or non-use of artificial intelligence tools has been declared.
✅ When AI was used, the tool, purpose, manuscript sections involved, and authorship responsibility for the content have been reported.
✅ No sensitive personal data, identifiable data, confidential information, or content protected by confidentiality was entered into AI tools without authorization.

7. Registrations, ethics, and supplementary materials

✅ The registration number of the clinical trial or systematic review has been provided, when applicable.
✅ Supplementary materials have been included, when applicable.

Submission through the System

To submit a manuscript:

  1. Access the journal’s electronic system;
  2. Register or update your user profile;
  3. Complete the submission metadata;
  4. Attach the required documents;
  5. Confirm the submission.

All authors must be registered in the journal’s system.

Manuscripts that do not comply with editorial guidelines, fail to provide mandatory documentation, or fall outside the journal’s scope may be rejected at the initial stage.

Fees

Revista Cadernos ESP does not charge submission, evaluation, or publication fees.

Additional costs related to translation into a foreign language and Portuguese spelling and grammar review, when required during the editing stage, are the responsibility of the authors.

Updating of the Instructions

Last updated: May 2026.

These instructions will be reviewed periodically by the editorial team of Revista Cadernos ESP.